Working across the initial discovery through to delivery, we reimagined the entire retail experience for both customers and staff, to make international money transfers a piece of cake.
Understanding the problems
To get a clearer understanding of the experience, we gathered internal data on customer and frontline staff behaviours, as well as business insights from both Australia Post and WU stakeholders.
This led to the creation of a service blueprint, which uncovered 3 key problem areas:
We needed to balance the needs of both user types as we entered the design phase
Designing for speed
With queues of people to serve, operators were under immense time pressure. Customers would often join the queue only to be sent away if they had not pre-filled a WU form. It was clear this journey was causing friction and frustration for everyone involved.
To reduce the burden, we explored ways to streamline the experience by:
Early Axure prototype exploring how customers could be fast-tracked, simply by providing their mobile number
Simplifying data handling
The existing POS interface was confusing and outdated, making data entry a painful process. We looked to redesign the components to ensure they were highly functional and could be operated by a wide variety of people across a network of 6000+ outlets. To do this we:
Components were designed to make data entry as simple as possible
Customers had little visibility over the end-to-end process and no way of confirming their details before handing over their hard-earned cash. If any information was entered incorrectly, the transfer would fail. This was not only bad for the customer but also the operator (who would lose out on their commission).
Pushing its technical capabilities, we leveraged the digital PINpad, using it to play back information to customers ahead of payment. This instilled greater confidence in both parties that the money would arrive safely.
A digital PINpad experience gave customers control of their data and reduced the onus on operators
Testing and validating
Next, we needed to test our reimagined experience. Using Axure and paper prototypes, we reenacted the transactions with real-life operators and customers simultaneously.
Running our tests in a mock Post Office, also allowed us to get a sense of how the journey would play out in the real world.
Testing the experience with customers and operators simultaneously
Iterating and refining
Feedback from the testing allowed us to sharpen our focus. Although the experience was a great improvement, there were still tweaks that needed to be made.
One of these included providing more guidance to operators. We created a range of "action panels" to assist with this – small instructional modules which helped them better service their customers.
High-fidelity prototype of the 'Send' transaction
The updated Western Union experience reduced the average transaction time from 17.5 minutes to 9.8 minutes, nearly a 50% time saving. The newly-designed UI components and digital PINpad technology have also formed the basis of a business-wide project, looking to reimagine the POS system as a whole.
The new service launched nationwide in July 2020.